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Previous MeetingDecember 13, 2012 05:00 PMNext Meeting
Regular Board Meeting
Mill Valley Middle School
425 Sycamore Avenue
Mill Valley, CA 94941

 

  
Preliminary Information

PUBLIC SESSION – 5:00PM

Board of Trustees
Robin Moses, President; Leslie Wachtel, Vice-President/Clerk; Bob Jacobs, Steven J. Sell; Raoul Wertz

District Administration
Paul Johnson, Superintendent; Michele Rollins, Ed.D., Assistant Superintendent/Business Services; Andee Abramson, Director of Student Support Services; Chris Coffelt, Director of Technology; Tim Ryan, Director of Maintenance & Operations 


(D) Discussion Item
(V) Can Vote
(C) Consent Item
A.  CALL TO ORDER   
Unfold B.  APPROVAL OF AGENDA & BOARD PRESIDENT’S OPENING REMARKS   
         
1. Board Meeting Primer      (V)  
Unfold C.  RECOGNITION/PRESENTATION   
         
1. Recognition of Measure B Committee Members      (D)  
  The Board of Trustees will recognize Measure B Committee members for their contribution to the campaign.
Unfold D.  ANNUAL ORGANIZATION MEETING   
         
1. Election of President by Board of Trustees      (V)  
  Superintendent Johnson will conduct election of Board President.
         
2. Election of Vice-President/Clerk      (V)  
  The newly-elected Board President will conduct an election for Vice-President/Clerk of the Board.
         
3. Election of Trustee Representative/Member, Marin County School Boards Association      (V)  
  Board President will conduct election of Trustee Representative/Member to the Marin County School Boards Association.
         
4. Resolution #7-12/13: Authorization to Sign on Behalf of Board      (V)  
  Resolution authorizing Board President and Vice-President/Clerk to sign on behalf of the Board from December 1, 2012-June 30, 2013.
         
5. Governing Board Liaisons and Committee Assignments for 2013      (D)  
  Announcement of Trustee liaison and committee assignments for 2013; presented by Board President.
Unfold E.  BUDGET REPORT   
         
1. Budget Report      (D)  
  Presented by Superintendent, Paul Johnson and Assistant Superintendent - Business Services, Michele Rollins, Ed.D.
F.  BOARD MEMBER REPORTS & COMMENTS   
G.  SUPERINTENDENT'S REPORT   
Unfold H.  COMMUNICATIONS TO THE BOARD   
         
1. Public Comment      (D)  
  The Board recognizes the value of public comment on educational issues, and provides this time for members of the audience to address the Board on any school-related matter not on this agenda.  The Board can take no action at this time.  Each speaker is requested to identify him/herself prior to addressing the Board and will be heard for up to three (3) minutes.  The presiding officer of the Board shall determine, based on time constraints of the Board, whether some time less than three (3) minutes shall be allocated to individual speakers.
Unfold I.  APPROVAL of CONSENT AGENDA   
         
1. Consent Agenda Approval      (V)  
  The purpose of the Consent Agenda is to act upon routine matters in an expeditious manner. Items listed are considered routine and acted upon in one motion.  It is understood that Administration recommends approval of all Consent Agenda items. There is no discussion of items, unless a Board member requests removal of an item for placement on the Regular Agenda.  Each item shall be deemed to have been considered in full and adopted as recommended.
Unfold J.  CONSENT AGENDA   
         
1. Minutes      (C)  
  Approval of minutes from meeting held on November 8, 2012.
         
2. Warrants      (C)  
  These are the methods by which the district pays its bills.
Warrants: 02979173 - 02979196 dated 8/14/12 - $27,741.66; 02982155 - 02982196 dated 9/18/12 - $48,413.64; 02987486 - 02987517 dated 11/1/12 - $166,454.52; 20000490 - 20000533 dated 11/8/12 - $259,829.22; 2000794 - 20000798 dated 11/13/12 - $111,882.86; 20000979 - 20001012 dated 11/15/12 - $129,347.68; 2000171 - 20001513 dated 11/20/12 - $48,178.31; 20002042 - 20002072 dated 11/27/12 - $1,080,636.65; 2002364 - 2002388 dated 11/29/12 - $1,130,098.31; 2002729 - 20002734 dated 12/4/12 - $57,298.40; 20003147 - 20003276 dated 12/6/12 - $50,800.43.
         
3. Payroll Certifications      (C)  
  Payroll Certifications: Mid-Month dated 11/5/2012 - $74,546.29; Special Mid dated 11/15/12 - $1,007.42; Retro dated 11/19/12 - $500.01; End of Month dated 11/21/12 - $1,835,341.91; Mid-Month dated 12/5/12 - $60,000.07.
         
4. Personnel Agenda      (C)  
  Personnel Agenda #1213-6
         
5. Architectural / Engineering Services Proposal, Edna Maguire Elementary School Design Option(s) for Vacant Area In the New Edna Maguire Parking      (C)  
  Request for approval of Deems, Lewis and McKinley's Architectural / Engineering Services Proposal, Edna Maguire Elementary School New Campus Facilities Design Option(s) for Vacant Area In the New Edna Maguire Parking. This includes Schematic Design options for the TBD area in the new Edna Maguire parking lot area; presented by Program Manager Pete Norgaard, Van Pelt Construction Services.
K.  REGULAR AGENDA (Note: items may be addressed out of order)   
Unfold L.  BOARD OPERATIONS   
         
1. Strategic Planning      (D)  
  The Board will discuss a draft proposal for a District Strategic Plan refresh.
         
2. Organizational Analysis      (D)  
 

In light of enrollment growth, Superintendent Johnson will provide the Board with an Organizational Analysis, comparing MVSD to similar districts.

         
3. Revision & Approval - AR 5141 Health & Emergencies      (D)  (V)  
  Staff has brought a revised policy developed by CSBA to replace the current AR5141  This policy brings the district in compliance with regulations in regard to Automated External Defibrillators (AED's).
Unfold M.  BUSINESS & FINANCIAL MATTERS   
         
1. Actuarial Report Valuation of Retiree Health Plan under GASB 45 as of July 1, 2012.      (D)  (V)  
  Presentation of the district actuarial report by Principal and Consulting Actuary John Botsford, FSA, MAAA of Milliman, Inc. Consultants and Actuaries.
         
2. CalPERS California Employers' Retiree Benefit Trust Fund (CERBT) for Other Post Employment Benefits (OPEB).      (D)  (V)  
  Discussion and approval of CalPERS California Employers' Retiree Benefit Trust Fund (CERBT) for Other Post Employment Benefits (OPEB) - Agreement and Election of Mill Valley School District to Prefund OPEB through CalPERS; presented by Matt Goss, CalPERS CERBT Program Analyst.
         
3. Approval of Budget Revision and 2012-13 First Interim Financial Reports.      (D)  (V)  
  Presentation of the 2012-13 Budget Revision and First Interim Financial Reports by Assistant Superintendent, Business Services Michele Rollins.
Unfold N.  BUILDINGS & GROUNDS   
         
1. Measure "C" Bond Update      (C)  
 

Measure "C" Bond Update, presented by Pete Norgaard, Project Manager, Van Pelt Construction Services.

         
2. Schematic Design Edna Maguire TBD Area      (V)  
  Presentation and approval of Schematic Design for Edna Maguire TBD Area modernization project; created by the TBD Area Design Team and presented by Wally Gordon, DLM Architecture, and Tim Ryan, Director of Maintenance and Operations.
         
3. Bright Horizons' Design Development      (V)  
  Design Development Presentation of the proposed Hillside Preschool, and Extended Day Services complex to be constructed following the completion of the new campus at Edna Maguire School, presented by Andrew C. Chen and Jacob Wong of Tectonics Architecture; David B. Bower, LEED AP, Construction Manager; and Pat Burns, and Sandra Hilliard from Marin Day Schools/Bright Horizons.
         
4. Edna Maguire School - Contingency Draw No.1      (D)  (V)  
  Presentation of Contingency Draw No 1 for Edna Maguire School Project funded by the proceeds of the Measure "C" Bond; presented by Pete Norgaard, Project Manager, Van Pelt Construction Services.
Unfold O.  CLOSED SESSION   
         
1. Public Comment - Opportunity for public to comment on Closed Session Item(s).     
         
2. Recess to Closed Session - Board to consider and/or take action on any of the following.      (V)  
  CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION: Significant exposure to litigation (Gov. Code §54956.9(b) three cases.

CONFERENCE WITH LABOR NEGOTIATOR (Gov. Code §54957.6) Agency Negotiators: Superintendent Paul Johnson; Michele Rollins, Ed.D., Assistant Superintendent, Business Services;  Employee Organizations: California School Employees Association - Ch. 360; Mill Valley Teachers Association.
P.  RECONVENE & REPORT OUT   
Q.  ADJOURNMENT   

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Americans with Disabilities:
Assistance will be provided to those requiring accommodations for disabilities in compliance with the American with Disabilities Act of 1990.  Interested persons must request accommodations at least 48 hours in advance of the meeting by contacting the Superintendent’s Office at 415/389-7705.

Any writings or documents that are public records and are provided to a majority of the governing board regarding an open session item on this agenda will be available for public inspection in the District Office, located at 411 Sycamore Avenue, Mill Valley, during normal business hours.




Other Info

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